PROCEDURE FOR TDS ONLINE FILING
As per Section 206 of Income Tax Act all Corporate and Government deductors are compulsorily required to file their TDS return on Electronic media (i.e. e-TDS returns). However, for other non- corporate Deductors, filing of e-TDS return may be in Physical form or Electronic form. CBDT has appointed National Securities Depository Limited, (NSDL)as e-TDS Intermediary. NSDL has established TIN Facilitation Centres (TIN-FCs) to file their e-TDS returns.
An entity desirous of using this facility has to register itself online as an organisation and can associate its multiple TAN(s) to this organisation. This facility is available only for entities who possess a valid reformatted 10-digit TAN. Entities having old TAN or who have not yet been allotted a reformatted 10-digit TAN cannot upload their e-TDS statements directly to the TIN central system through the Internet. For applying TAN number we have to submit form 49(b).
Entities intending to avail of this facility should have a Digital Signature Certificate (DSC) (Class II or Class III) from any of the CCA approved Certifying Authority specified by NSDL for the purpose of digitally signing the registration and subsequent logins to the TIN central system.
PROCEDURE OF TDS.
desirous of availing the facility for on line upload of electronic
statements (e-TDS) have to register
on line as an organisation with NSDL.
Details to be provided for registration are:
a) Organization details-name of the organisation, tan of the organisation, category of the organisation (company, firm, individual) contact details,(address, telephone number, mail id)
b) Payment details - ( amount , mode of payment, instruction number)
c) Digital signature certificate details ( name of the certifying authority , class of DSC, DSC serial number)
2.An authorisation letter by the organisation should be provided on the letterhead of the organization to NSDL.
3. Physical applications shall not be accepted.
4. The organisation will fill the registration on line and submit.
5. If the data submitted fails in any validation, a response indicating the error(s) will be displayed on the screen.
6. The organisation shall rectify the error(s) and re-submit the registration form.
7. If there are no error(s) a confirmation screen with data filled by the organisation will be displayed.
8. If the organisation requires any amendment to this data, it can choose the edit option, else it shall choose the confirm option.
9. On confirmation of these details, the organisation will sign the registration with the DSC whose details it had provided during registration
10. On successful registration a 12-digit acknowledgment number will be displayed.
PAYMENT MADE AT THE TIME OF REGISTRATION
1. Organization shall make a payment of Rs. 1000 (advance amount deposited for electronic statements upload charges) at the time of registration
2. The amount must be made in DD/ cheque in favourâ€ NSDL-TINâ€
3. Name of the Organisation, Tan of the organisation and acknowledgment number should mention in the back of the DD/ cheque
4. Demand Draft shall be payable at Mumbai
5. Organisation making payment by cheque shall deposit a local cheque ( drawn on any bank) with any HDFC Bank branch across the country (except Dahej). The organisation shall mention TANNSDL on the deposit slip.
6. Organisation shall select appropriate mode of payment and fill relevant details during registration.
AUTHORISATION OF REGISTRATION
On realization of payment, successful verification of TAN details ( details mentioned in registration with TAN master), DSC details, and receipt of authorization letter from the organisation. In the case the DSC is in the name of an employee / partner of the organisation, NSDL will authorize the registration.
On successful registration a screen displayed Status showing as accepted along with a Organisation Id and an Admin User Id will be displayed , If registration is rejected status Displayed will be rejected and in that case an email will be communicating the reason for rejection of the registration will be sent to the organisation.
With the help of Admin User id , we have to create new user Id. Because Admin user Id will not have any upload rights.
CREATION OF NEW USER ID - New users have to be associated with either the DSC with which the organisation has registered or a new DSC. In case a new user created is associated with a new DSC then the DSC will be authorised by NSDL and only then will the user be able to login the TIN central system with that DSC. The DSCs should be password protected and preferably stored on a smart card. Users created by Admin will have rights to upload electronic statements and view upload details.
Selection of metering model and allocation of amount - prior to uploading electronic statements admin will select metering model for the organisation. Metering is the allocation of advance amount by the organisation and debit of electronic statement upload charges from the allocated amount. There are three levels at which the organisation can allocate amount for metering (i.e.) at the Organisation level, User level or TAN level. The Organisation must select any one model at a time.
Electronic statements (e-TDS/TCS/AIR) can be uploaded online to the TIN central system only for those TANs who have been associated with the organisation and duly authorised by NSDL.
Electronic statements should be prepared as per the data structure prescribed by the Income Tax Department (ITD). The data structure is the same as prescribed by ITD for furnishing of electronic statements through TIN-FCs.
After preparation of the electronic statement, entities have to verify the electronic statement through the latest version of File Validation Utility (FVU) provided by NSDL which can be freely downloaded from the TIN web-site. The upload file generated by the FVU is to be uploaded online.The length of the filename should not be more than eight characters.
The user will login to the TIN central system by signing with the DSC associated with it.
After successful login the user will select File Upload from the main menu and upload the electronic statement online to the TIN central system by digitally signing the upload.
On successful authentication the electronic statement will be uploaded and a file reference number will be generated.
In case of a valid electronic statement upload, TAN-User Id association and sufficient funds the statement will be accepted in the TIN central system and relevant amount will be deducted from the advance amount (based on the deductee records in the electronic statement). But in case electronic statement is invalid, the amount will not be debited.
In case of an accepted electronic statement a Provisional Receipt will be generated which will contain a provisional receipt number and will also indicate count of missing/invalid PANs. The deductor can view/print the Provisional Receipt.
Entities using the online upload of electronic statements facility will not submit Form 27A, CD/floppy for accepted electronic statements to TIN-FC or NSDL. It should be submitted by physical.
In case the entity is not able to upload its electronic statement using the online upload of electronic statement facility to the TIN central system, it may submit the same at any of the TIN-FCs by following the prescribed procedure for furnishing of e-TDS Statements with TIN-FCs.